Executive Associate - Foundation
Job no: 492917
Work type: Staff
Location: Corporate College
Working under the supervision of the Executive Director of the Foundation, the Executive Associate is the functional lead for the Foundation’s scholarship administration, provides professional support for the Foundation Board of Directors, and manages all administrative functions of the Foundation office.
Responsible for all support functions of the office including donor, alumni, and financial correspondence and records.
Performs a broad range of confidential and diverse duties that involve the Executive Director of the Foundation and the Foundation Board; frequent contact with external organizations, boards, business, STLCC Foundation donors and citizens.
Coordinates initial and continuing administrative orientation/interpretation for members of the Board, including compilation of a comprehensive orientation manual and other Foundation materials.
Solicits donations for scholarship programs from external individuals, foundations and/or companies.
Provide stewardship and effective and frequent communication with donors in order to extend and/or continue existing scholarship funding.
Create and distribute annual fund reports to existing scholarship donors.
Coordinates with Financial Aid and Student Account departments the distribution of scholarship awards.
Manages the Foundation online scholarship portal, including the fund postings, scholarship matching, and student follow up. Coordinates bi-annual software updates with College IT department. Oversees scholarship communications to faculty, staff and students.
Manages professional support operations and activities for the Foundation Board; writes and oversees, the distribution of Board correspondence, often involving information of confidential and/or sensitive nature. Prepared and distributes all correspondence.
Coordinates all arrangements for meetings of the Foundation Board and all board committees including meeting notices, agenda, minutes, and follow-up.
Draft’s correspondence in responses to inquiries from prospective donors.
Assists with the planning, registration and implementation of Foundation fundraising events.
Maintain and manage the Foundation daily receipt log, operating budget and credit card transactions.
Create and maintain a master calendar for all Foundation activities that is communicated to the Foundation Board, committee members and staff with timely updates.
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