Administrative Secretary II
Job no: 494386
Work type: Staff
Location: Florissant Valley Campus
Categories: Administrative and Support
Title: Administrative Secretary II
***Internal Classified Unit Employees who apply in the first 5 working days from publish date will be given due consideration. External applicants will only be considered, after all qualified internal candidates have been deemed unsuccessful.***
Department Dean, Liberal Arts Office
Performs duties necessary to ensure effective office operations by overseeing division office staff and providing a diverse range of administrative support functions; tracks division office supply and service budgets; oversees the completion of payroll and the input of class schedules; compiles statistical data; maintains complex recordkeeping and filing systems; prepares forms, logs, schedules, and memoranda.
Primary Duties Performed:
Oversees division office procedures, organizes and directs work flow. Hires, trains, supervises, and evaluates student workers. Trains new and existing staff in payroll, purchasing and word processing and database usage. Oversees all division clerical staff.
Provides administrative support for an associate dean or director by gathering, summarizing, and analyzing data for reports. Tracks and provides budget information regarding part-time faculty payroll and division operating budgets. Maintains division office records, files, and confidential materials. Completes special projects and reports.
Oversees the completion of part-time and full-time faculty, professional, and classified payroll and hiring documents. Completes purchasing documents and maintains budgetary records.
Oversees the input in the CRT of division course offerings and resolves room conflicts for division classrooms. Sets deadlines and coordinates information from department chair.
Makes all division travel arrangements. Collects and verifies expense reports for faculty.
Performs other job related duties as assigned.
Associate's Degree or equivalent and three (3) years of progressively, responsible secretarial work experience or a High School diploma and over five (5) years of progressively, responsible secretarial work experience. Must pass skills assessment at the intermediate level of proficiency in Microsoft Word .
Proficient in Banner, Microsoft Excel and Microsoft Word. Ability to multi-task.
Diversity, Equity, and Inclusion:
St. Louis Community College is an Affirmative Action/Equal Opportunity Employer and welcomes individuals with diverse backgrounds, experience, and ideas who embrace and value diversity and inclusivity.
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