Title: Coordinator, Purchasing
Employee Classification: Professional F/T 52 Wks Unit
Department: Purchasing
Salary Range: $61,425
Who we are:
We are not-for-profit: St. Louis Community college (STLCC) is a non-profit institution dedicated to empowering students, expanding minds, and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.
We are a respected employer: For 60 years, STLCC has served the St. Louis community, expanding to 4 main campuses, 2 education centers, 2 workforce training centers, and 5 centers of excellence. More than one-half of the households in St. Louis have at least one member who has taken classes at STLCC.
We make an impact in the community: Through credit courses, continuing education, and workforce development programs, STLCC annually serves nearly 69,000 students. More than 80% of career and technical graduates employed in their fields or continue their education at four-year institutions within six months of graduation. STLCC sends more transfer students to Missouri’s four-year colleges/universities than anyone else.
What you get:
Benefits package [for full-time employees]: STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement, two health insurance plans options - including an HSA option, low-cost life insurance with a 3x salary benefit, and other low-cost benefits including dental, vision, AD&D, Short-term & Long-term disability insurance.
Opportunity to grow: Over half of our employees have served the college for more than 12 years, exploring different career paths and advancing to higher level positions.
Education & training opportunities: STLCC offers tuition waivers for employees [full-time and part-time] + their dependents. Full-time employees can take advantage of tuition reimbursement for other institutions after just 6 months of service, and an annual professional development allotment.
Work/life balance: Full-time STLCC employees have access to a generous time off package, including holidays, vacation, personal days, medical leave, and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.
Commitment to wellness: STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors, employees are educated, motivated, and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.
The basics of this position:
The Purchasing Coordinator assists the Purchasing Manager in the carrying out of duties necessary to purchase goods and services for the College that require competitive bids and compliance with Board Policy; develops and writes bid specifications; prepares bid documents and submissions to the Bonfire Bid purchasing service; selects contract type; prepares selection criteria with the aid of end-user; places orders and develops contracts; administers contracts, including discrepancy resolution, and expedites orders; reviews and evaluates requisitions and purchase orders to existing budgets; assists with Procurement Card transactions as needed. Acts as a backup to the Purchasing Manager when needed and provides direction to purchasing staff in a supervisory capacity when directed.
Please note: this position is only available to internal applicants at this time.
What you'll do:
- Under the Purchasing Manager's discretion, assigns and evaluates work, mentors, trains, and provides guidance to Buyers on all Banner-related tasks which includes but is not limited to requisition entries, change orders, cancellations, manual dollar reductions, and awards.
- Assists college end users with developing and writing technical and non-technical bid specifications; develops bid packages; solicits bids; reviews, analyzes, and evaluates bids.
- Evaluate and recommend awards of major contracts; administer, organize, and manage major contracts; assist in resolving vendor protests over bid awards.
- Monitors purchase history and performs administrative duties to issue POs, change orders, and cancellations to maintain and/or update records.
- Assists in educating college end users and staff with resolving administrative issues related to all Banner transactions as part of the purchasing process.
- Develops and maintains quality vendor relations: monitors and evaluates vendor performance to ensure that it meets the requirements of the College; develops new sources of supply to meet the developing needs of the College; resolves problems with shipments to ensure the College does not sustain losses and vendors are held accountable for their performance.
- Deliver briefs, updates, and reports when required. (As requested,)
- Negotiate non-complex contracts.
- Maintains in collaboration with Buyer(s) the college Master Contract file.
- Maintains the college master vendor list via Banner.
- Advises and recommends to faculty and staff procurement options, product specifications, and utility to ensure proper selection of service or equipment to meet customer College needs.
- Works towards College M/WBE procurement goals.
- Maintains knowledge of Missouri and federal procurement laws, universal commercial codes, grant programs, College Board policy, required contract language, and industry standards. (Annually)
Education, experience, and other requirements:
• Bachelor's Degree or equivalent and three (3) years of relevant full-time experience.
• Proven experience as a Buyer or in a similar procurement role.
• Experience with large-volume purchasing procedures.
Preferred Qualifications:
• Five (5)+ years of experience in purchasing role preferred.