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Business Services Specialist I

Apply now Job no: 495242
Work type: Staff
Location: Wildwood Campus
Categories: Business & Accounting

Title: Business Services Specialist I

Employee Classification: 52 Wks Unit 

Department: Business Office

Salary Range:  37,645

**Internal Classified Unit Employees who apply in the first 5 working days from publish date will be given due consideration. External applicants will only be considered, after all qualified internal candidates have been deemed unsuccessful**

Who we are:

We are not-for-profit:  St. Louis Community college (STLCC) is a non-profit institution dedicated to empowering students, expanding minds, and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.

We are a respected employer:  For 60 years, STLCC has served the St. Louis community, expanding to 4 main campuses, 2 education centers, 2 workforce training centers, and 5 centers of excellence. More than one-half of the households in St. Louis have at least one member who has taken classes at STLCC.

We make an impact in the community:  Through credit courses, continuing education, and workforce development programs, STLCC annually serves nearly 69,000 students.  More than 80% of career and technical graduates employed in their fields or continue their education at four-year institutions within six months of graduation.  STLCC sends more transfer students to Missouri’s four-year colleges/universities than anyone else.

We value Diversity, equity & inclusion:  STLCC is committed to fostering an atmosphere of appreciation for all people, regardless of race, color, creed, religion, sex, sexual orientation, gender identity and expression, national origin, ancestry, age, disability, genetic information, veteran status, or class.

What you get:

Benefits package [for full-time employees]:  STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement, two health insurance plans options that are no cost to the employee - including an HSA option, low-cost life insurance with a 3x salary benefit, and other low-cost benefits including dental, vision, AD&D, ST LT disability insurance.

Opportunity to grow:  Over half of our employees have served the college for more than 12 years, exploring different career paths and advancing to higher level positions.

Education & training opportunities: STLCC offers tuition waivers for employees [full-time and part-time] + their dependents.  Full-time employees can take advantage of tuition reimbursement for other institutions after just 6 months of service, and an annual professional development allotment.

Work/life balance:  Full-time STLCC employees have access to a generous time off package, including holidays, vacation, personal days, medical leave, and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.

Commitment to wellness:  STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors, employees are educated, motivated, and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.

The basics of this position:

Performs duties necessary to provide an effective operation of Campus or Workforce and Community Development (WCD) business office. Serves as campus/WCD resource person for new employee benefit orientations, Help Desk, Banner Finance, Human Resources, Purchasing, Payroll, and adherence to Board policies and procedures. Provides quality customer service to college employees and/or students by answering questions and assisting in the resolution of problems regarding College business operations.

What you'll do:

  • Assists in providing purchasing services to include processing requisitions, issuing, reviewing, completing and maintaining purchase orders and affiliated paperwork/records.
  • Reviews for budget availability.
  • Performs follow-up on deficit accounts, keeps contract files up to date, resolves vendor invoice issues. Processes reports as requested.
  • Ensures compliance with purchasing policy and procedures.
  • Reviews the supporting documentation, mathematical correctness and completeness of personnel assignments and payroll documents.
  • Resolves payroll-related problems.
  • Distributes a variety of checks, deposit statements, employment contracts, and payroll reports.
  • Serves as campus/WCD resource person for new employee benefits orientations, Help Desk, Banner Finance and Human Resources.
  • Responds to questions, distributes appropriate personnel/payroll forms, provides assistance to employees with concerns.
  • Processes tuition reimbursement forms.
  • Reviews employee reimbursement requests for policy compliance, budget availability, supporting documentation and mathematical calculations.
  • Processes and reconciles local and non-local travel reports clearing delinquent cash advances; makes travel arrangements for Business Services/WCD personnel; maintains records; may prepare journal entries to redistribute charges on credit cards and procurement cards.
  • May assist in the Cashier’s office, telephone operator’s office, and mailroom as needed.
  • May perform basic Banner navigation training in Finance, Purchasing, and Human Resources; provides support as needed.
  • May collect fees, miscellaneous obligations, remove payments from student records and notify proper departments of payments.
  • May assist in the review and disbursement process for employee expense reports.
  • May combine daily receipts for bank deposits.
  • May assist various departments of the district and outside vendors to resolve problems regarding payment of invoices; follows up on aging invoices to identify reasons invoices are unpaid.
  • Performs other job-related duties as assigned

Education, experience, and other requirements:

Associate’s Degree or equivalent and over three (3) years of relevant fulltime experience OR high school diploma or equivalent and over five (5) years full-time relevant experience.

Preferred Qualifications:


Applications close:

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Need help applying to a position or have a question? Email us at stlccjobs@stlcc.edu
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