Title: Specialist, Contract & Budget
Employee Classification: 52 Wks Unit
Department: Engineering Design
Salary Range: 47,000
Who we are:
We are not-for-profit: St. Louis Community college (STLCC) is a non-profit institution dedicated to empowering students, expanding minds, and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.
We are a respected employer: For 60 years, STLCC has served the St. Louis community, expanding to 4 main campuses, 2 education centers, 2 workforce training centers, and 5 centers of excellence. More than one-half of the households in St. Louis have at least one member who has taken classes at STLCC.
We make an impact in the community: Through credit courses, continuing education, and workforce development programs, STLCC annually serves nearly 69,000 students. More than 80% of career and technical graduates employed in their fields or continue their education at four-year institutions within six months of graduation. STLCC sends more transfer students to Missouri’s four-year colleges/universities than anyone else.
We value Diversity, equity & inclusion: STLCC is committed to fostering an atmosphere of appreciation for all people, regardless of race, color, creed, religion, sex, sexual orientation, gender identity and expression, national origin, ancestry, age, disability, genetic information, veteran status, or class.
What you get:
Benefits package [for full-time employees]: STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement, two health insurance plans options that are no cost to the employee - including an HSA option, low-cost life insurance with a 3x salary benefit, and other low-cost benefits including dental, vision, AD&D, ST LT disability insurance.
Opportunity to grow: Over half of our employees have served the college for more than 12 years, exploring different career paths and advancing to higher level positions.
Education & training opportunities: STLCC offers tuition waivers for employees [full-time and part-time] + their dependents. Full-time employees can take advantage of tuition reimbursement for other institutions after just 6 months of service, and an annual professional development allotment.
Work/life balance: Full-time STLCC employees have access to a generous time off package, including holidays, vacation, personal days, medical leave, and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.
Commitment to wellness: STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors, employees are educated, motivated, and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.
The basics of this position:
The Contract and Budget Specialist is responsible for coordinating contract documents and monitoring budget information on projects. This role involves maintaining regular communication with internal and external stakeholders to ensure project accuracy and compliance.
What you'll do:
Contract Coordination and Budget Monitoring:
- Communicate with contractors, district offices, and campus departments to gather accurate project information and funding details.
- Prepare contract documents in compliance with legal and organizational requirements.
- Maintain and update accounting and legal files for each project.
- Coordinate paperwork for projects funded by external sources.
- Compile and generate reports on project status and budget utilization.
Contractor Evaluation:
- Contact contractor references to gather and evaluate information on new contractors, ensuring adherence to quality and performance standards.
Stakeholder Communication:
- Maintain regular contact with offices within and outside the district to facilitate project coordination and resolve any issues that arise.
Other Duties:
• Perform additional job-related duties as assigned by the Director, Engineering and Design.
Education, experience, and other requirements:
• Associate degree in Business Administration, Finance, or a related field preferred.
• Minimum of two years of relevant full-time experience in contract management, budget monitoring, or a related field.
• Strong communication, organization, and attention to detail skills.
• Proficiency in Microsoft Office Suite and contract management software preferred.
PHYSICAL REQUIREMENTS:
• Ability to sit for extended periods and perform tasks on a computer.
• May occasionally lift or move objects up to 25 pounds.
WORKING CONDITIONS:
• Work is typically performed in an office environment
• May require occasional travel to project sites or meetings
Preferred Qualifications:
Familiarity with Banner, Cognos, contract management software or similar
