Title: Executive Assistant
Employee Classification: Professional 52 Wks Non-Unit
Department: Workforce Solutions
Salary Range: $49,528
Who we are:
We are not-for-profit: St. Louis Community college (STLCC) is a non-profit institution dedicated to empowering students, expanding minds, and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.
We are a respected employer: For 60 years, STLCC has served the St. Louis community, expanding to 4 main campuses, 2 education centers, 2 workforce training centers, and 5 centers of excellence. More than one-half of the households in St. Louis have at least one member who has taken classes at STLCC.
We make an impact in the community: Through credit courses, continuing education, and workforce development programs, STLCC annually serves nearly 69,000 students. More than 80% of career and technical graduates employed in their fields or continue their education at four-year institutions within six months of graduation. STLCC sends more transfer students to Missouri’s four-year colleges/universities than anyone else.
We value Diversity, equity & inclusion: STLCC is committed to fostering an atmosphere of appreciation for all people, regardless of race, color, creed, religion, sex, sexual orientation, gender identity and expression, national origin, ancestry, age, disability, genetic information, veteran status, or class.
What you get:
Benefits package [for full-time employees]: STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement, two health insurance plans options that are no cost to the employee - including an HSA option, low-cost life insurance with a 3x salary benefit, and other low-cost benefits including dental, vision, AD&D, ST LT disability insurance.
Opportunity to grow: Over half of our employees have served the college for more than 12 years, exploring different career paths and advancing to higher level positions.
Education & training opportunities: STLCC offers tuition waivers for employees [full-time and part-time] + their dependents. Full-time employees can take advantage of tuition reimbursement for other institutions after just 6 months of service, and an annual professional development allotment.
Work/life balance: Full-time STLCC employees have access to a generous time off package, including holidays, vacation, personal days, medical leave, and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.
Commitment to wellness: STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors, employees are educated, motivated, and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.
The basics of this position:
Performs duties necessary to act as the primary point of contact, under limited supervision, providing operational coordination, administrative support, and project management to the Campus President/Vice Chancellor in a multi-faceted operation involving multiple levels of staff and contacts inside and outside the area of assignment/campus. Oversees the day-to-day administrative and secretarial activities of the office to include those requiring discretion and independent judgment in matters of significance
What you'll do:
- Serves as a primary point of direct administrative contact and liaison with other offices,
individuals, and external institutions and agencies on a range of specified issues; organizes
and facilitates meetings, conferences, and other events, as required.
- Maintains calendars, makes travel arrangements, and prepares expense reports. Screens,
analyzes, and responds to incoming correspondence, handling day-to-day problems and
situations. Provides secretarial support.
- Receives, compiles and maintains confidential documents and records on behalf of the
Campus President/Vice Chancellor.
- Monitors expenditures as well as budgets for the office and associated accounts.
- Independently researches, prioritizes, and follows up on multiple incoming issues and
concerns addressed to the President/Vice Chancellor, including those of a sensitive
and/or confidential nature; determines appropriate course of action, referral, and/or
response.
- May represent the Campus President/Vice Chancellor to a variety of business,
professional, community, and governmental groups, including local, regional, national,
and special interest groups.
- Organizes special events on behalf of the Campus President/Vice Chancellor.
- Provides assistance and organizational support to the Campus President/Vice Chancellor
by developing meeting agendas, attending meetings, taking, transcribing and
disseminating minutes, and tracking action items to completion, ensuring deadlines are
met.
Education, experience, and other requirements:
Associate's Degree and at least five years of progressively responsible administrative/executive
assistant experience. Must pass skills assessment at the intermediate level of proficiency in
Microsoft Word 2000 software
Preferred Qualifications:
